The Ultimate Leave Management System & PTO Tracker

Automate time-off requests, track employee locations, and manage team availability in one chaos-free platform.

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  • Smart Leave Management

    Smart Leave Management

    Empower your team with a self-service portal. Employees can request time off in seconds while managers can approve with a single click.

    • Custom Leave Types: Create unlimited leave types (vacation, sick leave, etc.) and configure policies and accrual rules for each.
    • Automated Workflows: Set up request and approval flows to ensure the right people are notified.
    • Visual Timeline: See planned leave at a glance, use color codes, prevent leave clashes.
  • Advanced PTO Tracking

    Advanced PTO Tracking

    Track PTO requests, accrual calculations, and balances in one place so everyone knows what is available before time off is booked.

    • PTO Accrual Rules: Automate PTO accrual calculations based on your policy settings, with the flexibility to apply personal rules when needed.
    • PTO Balances: Show accurate PTO balances at any time, so employees understand what they can take and managers can plan ahead.
    • Balance History: Keep a transparent record of PTO balance changes to simplify verification and reduce back and forth questions.
  • Reporting & Insights

    Reporting & Insights

    Turn time off data into clear answers for managers and HR. Get a reliable view of who was out, when, and why, spot patterns over time, and export reports for payroll, audits, and internal planning.

    • Time Off Reports: Generate reports by employee, leave type, and date range to quickly review absences and PTO usage.
    • Balance Reports: Review current PTO balances and projected availability to support approvals and staffing decisions.
    • Team Availability Overview: Use the timeline and calendar views as an always-up-to-date availability report for day-to-day planning.
  • Location & Remote Work Tracking

    Location & Remote Work Tracking

    Know where your team is working from. Whether trackable office locations, client sites, or home offices, actiPLANS gives you a clear view of your workforce distribution.

    • Custom Locations and Job Sites: Create any number of work locations (office, home, client site, project site) and organize teams around them.
    • Location Scheduling: Assign employee locations or let employees plan where they’ll work, so schedules stay accurate without constant check-ins.
    • Location Reporting: Generate reports on time spent in different locations and review historical location data to spot trends and plan capacity.
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If you strive for chaos-free planning, actiPLANS is meant just for you! Thousands of the greatest managers already use it every day.

Resource planning in actiPLANS
Straightforward and easy to use
Everyone can easily see the schedules of other team members and plan their vacation time around it. The PTO report has also been a huge help to our folk at HR and Payroll.
CAAR
Super easy to learn and adopt
One key advantage actiPLANS has over our old system is its simple UI and transparent layout, allowing us to see all leaves on a single screen.
Websitebox
Full visibility of remaining PTO is a real boon
Using actiPLANS has freed up a lot of time previously spent on manually updating spreadsheets, which the team can now use to work on more important tasks.
MSA
Great experience overall
The key advantage for us is an accurate count of vacation time that employees can actually see.
Deborah Rojas Architecture & Planning

Automate Leave Management with actiPLANS

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Leave Management System & PTO Tracker FAQs

  • It is both. You can track PTO requests and approvals, automate accrual calculations, view current and future balances with balance history, and plan team availability on a shared timeline.

  • actiPLANS has a free plan for up to 3 users with limited functionality, and paid plans start at $1.2 per user per month. You can also estimate your monthly cost with the pricing calculator on our pricing page.

  • You can create unlimited leave types and set custom policies, so you can cover vacation, sick leave, and any company specific leave categories you need.

  • Employees submit requests online or via the mobile app. Managers can approve or decline in one click, approve in bulk, or automate approvals for selected leave types, and notifications are sent automatically.

  • You fine tune organization wide accrual rules and actiPLANS calculates balances automatically. If needed, you can keep things flexible with personal leave management settings for individual users.

  • Yes. Role based user permissions let you grant or restrict employee access to actiPLANS features and data.

  • Yes. There is a free plan for 1 to 3 users with limited functionality, and paid tiers scale by user count.

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