Military Leave Policy: Benefits and Best Practices for Employers

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Military service is a vital and honorable responsibility that many people choose to undertake. As an employer, it’s important to know the rules and regulations for military leave, as well as the benefits for both employees and employers. In this article, we’ll talk about the idea of military leave, its benefits, the rules and regulations for military leave in different countries, and why employers need to have a policy for military leave.

What is Military Leave?

Military leave is a type of leave provided to employees who serve in the military. It can be given for things like basic training, being sent on a mission, or getting medical care related to the military. Military leave can be paid or unpaid, depending on the employer’s policy.

Benefits of Military Leave

Employees on military leave get a lot of benefits, like job security, health care benefits, and a steady income while they are in the military. Also, the Uniformed Services Employment and Reemployment Rights Act (USERRA) protects employees’ rights to return to their job after they finish their military service. This makes sure that they are not treated unfairly or fired because they had to serve in the military.

Supporting their employees’ military service is also good for the employer’s reputation, employee loyalty, and ability to get access to valuable skills and training. Employers can also get tax credits if they pay their workers differently when they are on military leave or if they hire veterans. These incentives can help companies save money while also supporting their employees and the military community.

Rules and Regulations Around Military Leave

The rules and regulations surrounding military leave differ from country to country.

In the United States, the Uniformed Services Employment and Reemployment Rights Act (USERRA) provides job protection and other rights for employees who serve in the military. USERRA requires employers to put service members back to work in their old jobs with the same status, pay, and seniority.

In the UK, the Reserve Forces (Safeguard of Employment) Act of 1985 gives military members the same kind of protection. It keeps employees from being fired while they are on leave. It also talks about how much the employer might get paid to train a replacement for the time the employee is away and to cover other costs.

In Canada, the Canadian Forces Re-employment Act (CFRA) provides job protection and other benefits for employees who serve in the Canadian Armed Forces. The CFRA says that employers must rehire people who have been in the military and give them a job with the same status and pay as their previous job. They must also give the employee any training they need to do the job. The act also prohibits discrimination against employees because of their military service.

Why Employers Should Consider Having a Military Leave Policy

Employers should consider having a military leave policy for several reasons. Firstly, it ensures compliance with the legal obligations surrounding military leave. Second, it makes it clear what the employer wants from employees who are taking military leave. Lastly, it demonstrates the employer’s support for employees serving in the military.

Here are some key components to consider when developing a military leave policy:

  • Eligibility: Find out who can take military leave, which can be different depending on the type of business and the laws in place. Think about whether the policy should be for full-time, part-time, or temporary workers.
  • Length of leave: Determine the length of time employees can take for military leave, which can vary depending on the applicable laws and the nature of the military service. As a way to help their employees, some employers give their workers more time off than what the law requires.
  • Pay and benefits: Figure out if employees will be paid while on military leave and, if so, what benefits will continue. Many employers choose to offer some form of pay continuation, benefits continuation, or other financial support to their employees during military leave.
  • Notice and documentation requirements: Determine the notice and documentation requirements employees must meet to request military leave. This can include a written request for leave, proof of military service, and/or proof of the need for leave.
  • Job reinstatement: Determine the process for reinstating employees when they return from military leave, including the job they will return to and any accommodations that may be necessary to help them transition back to work.
  • Communication and training: Ensure that employees understand the military leave policy and the process for requesting leave. Train managers and HR staff on the policy, including how to manage military leave requests and how to handle questions and concerns from employees.
  • Compliance with applicable laws: Make sure that the military leave policy aligns with all federal, state, and local laws, including the Uniformed Services Employment and Reemployment Rights Act (USERRA) in the United States.

By having a policy about military leave, employers can help their workers who are in the military and make it easier for them to get back to work when they are done.


Service in the military is an important duty, and it’s important for employers to know how military leave works. Military leave is good for both employees and employers, and you need a military leave policy to make sure you’re following the law, being loyal to employees who are in the military, and showing support for employees who are in the military. As an employer, you can make it easier to manage military leave and other types of leave by using leave management software like actiPLANS.

actiPLANS presents a new approach to streamline team schedules and monitor attendance effectively. It streamlines managing leaves and automates PTO calculations.

Through actiPLANS, team members can conveniently ask for time off and swiftly obtain approvals. The system provides a comprehensive view of past, present, and upcoming schedules, enabling managers to make quick adjustments based on project requirements and employee choices.


Leave management, actiPLANS

Furthermore, actiPLANS automates PTO and sick leave balance computations, while also providing a mobile application that enhances accessibility and efficiency in tracking time off for both employees and managers.

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