Effective management of employee attendance is essential for developing robust HR strategies, optimizing resource allocation, and enhancing customer service.
By accurately monitoring employee attendance, businesses can ensure compliance with legal regulations, improve productivity, and foster a positive work environment.
By analyzing attendance data, managers can identify staffing needs, adjust schedules, identify patterns of absenteeism and tardiness, and ensure that resources are allocated efficiently.
Accurate employee attendance records are also crucial for payroll processing. By tracking hours worked, employers can ensure that employees are paid correctly and timely.
Besides that, in many jurisdictions, businesses are legally required to track employee attendance to meet minimum wage, overtime, and other labor laws.
Thus, fair and accurate attendance tracking apps foster trust and transparency between employees and employers and make attendance management more efficient. In this article, we’ve collected popular attendance monitoring and management apps – check them out below!
1. actiPLANS
actiPLANS is a user-friendly system for absence tracking and work scheduling. It streamlines leave request approval and time-off balance calculations, and besides, it simplifies resource planning and helps to build accurate work schedules in a flexible and super convenient way.
- Add custom leave types and work activities to the system.
- Schedule absences on intuitive visual timelines.
- Notify your team members of the newest schedule changes via automated emails.
Why use actiPLANS?
- The tool can be accessed from the browser or via a mobile app that works on Android and iOS devices.
- A powerful reporting module provides managers and employees with accurate data on past and planned absences, leave balance figures, and time taken within a specific date range in a calendar view.
- actiPLANS seamlessly integrates with actiTIME, a multifunctional work management system, allowing one to track employee time more efficiently.
Limitations: Minimalistic app functionality.
actiPLANS is simple to use and has allowed us to manage our team’s leave management effectively. The ability for all users to quickly see the remaining PTO and request leave at any time is a real boon. Before actiPLANS, we used a spreadsheet which required manually updating by a member of our team. This has now freed up that time for them to work on more important tasks
2. Clock Punch
Clock Punch is a cloud-based time tracking tool that allows employees to clock in and out using their Android-based smartphones or computers. It also includes features such as GPS tracking, overtime calculation, and reporting. Clock Punch is easy to use and affordable, making it a good option for small businesses.
The app’s free version features the automated time clock functionality and the time log history for the previous five days, and no sign-in is required. The paid version offers automatic reminders and lets you track non-working time, including daily breaks, sick days, and vacations.
- Punch in and out on the go.
- Use an intuitive screen widget to recording start and stop time for your tasks.
- See the time spent on work for the current day.
Best fit for: Clock Punch is a good choice for freelancers or contractors.
Why use Clock Punch?
- Minimalist interface with all the important data at hand.
- Tags to manage different projects or jobs.
- Importing data from XLS files.
Limitations: The app isn’t likely to fit a bigger company or business, as all the data is saved on the user’s mobile.
Pricing: from $29 per month
3. WiFi Attendance
This one is an attendance monitoring system based on Wi-Fi connectivity.
The tool allows employees to clock in and out using their smartphones or computers, but they can only clock in when their devices are within the office’s Wi-Fi connectivity range. This prevents them from timecard fraud, such as buddy punch-in.
- Track employee attendance based on data that is difficult to tamper with
- Eliminate the need for physical time clocks
- Get real-time attendance data
Why use Wi-fi Attendance?
- Separate apps for employees, managers, and HRs to monitor their team members’ attendance and location.
- A unique approach to attendance tracking.
- Offers basic leave management functionality.
Limitations: The need for wi-fi connection makes the app a bad choice for remote teams and field workers.
Pricing: from $1 user/month.
4. Calamari
The attendance management system by Calamari is a part of their comprehensive HR solution. It includes time clock functionality, employee scheduling, leave management, and reporting.
Calamari is easy to use and has a mobile app for employees to clock in and out implemented with the iBeacon technology, QR code scanning, and other methods that eliminate the risk of fraud.
- Comprehensive HR and time tracking tool
- Automated payroll processing
- Employee self-service portal
Why use Calamari?
- Integrations with Slack and other software allow external tools to clock in and export the data to other systems.
- Mobile apps allow employees to clock in and out quickly and effortlessly.
- Managers can limit the location for login by their office’s IP address range.
Limitations: The price for a fully-fledged version of the tool is quite high.
Pricing: from $20 per 10 users monthly.
5. Deputy
The Deputy attendance tracking system is a great solution for companies where employees are required to log the start and end time of their shifts.
The system works as a kiosk in an iOS or Android tablet that is located at the workplace. Employees use the kiosk to clock in for their shifts by submitting a photo of themselves. This system prevents buddy punch-in and speeds up clock-in and -out process.
- Enterprise-grade solution
- Comprehensive reporting and analytics
- Integrations with other HR systems
Why use Deputy?
- A wide variety of clock-in methods, including the app on the employees’ mobile devices, SMS, or Apple watch.
- Additional functionalities such as shift scheduling, run reporting, planning breaks, billing customers, etc.
- A wide choice of integrations and API for data export.
Limitations: The price may be too high compared to competitors.
Pricing: from $4.50 user/month
6. VeriClock
VeriClock is an accurate time and attendance tracking app that includes time clock functionality, employee scheduling, leave management, and reporting.
VeriClock is easy to use and has a mobile app where employees can clock in using a phone, smartphone, or web browser. After the data is collected, managers run reports based on the saved data, and use them for processing payroll, billing customers, or handling absence issues on their teams.
- Use biometric time clocks for secure employee identification
- Leverage advanced attendance tracking and reporting
- Integrate with payroll systems
Limitations: The price may be too high compared to competitors.
Why use VeriClock?
- A wide variety of clock-in methods, including the App, call-in by phone, clock-in by text message, or use our website.
- Monitoring clocking-in data and project costs in real time.
- Simple interface that integrates with devices of all kinds.
Pricing: from $15 user/month
7. Buddy Punch
Buddy Punch is a scheduling system and an attendance tracker designed for managing employees’ attendance in real time. It allows workers to clock in and out online or using special apps. Clock-in and -out process involves facial recognition, QR code scanning, and IP address locks to avoid fraud. Automatic breaks feature ensures accurate time calculation by deducting break time from employees’ time cards.
To ensure that employees are clocking in from the right location, enable GPS tracking feature. This will allow to collect GPS data and stay updated on the team members’ whereabouts.
- Let your employees to punch in/out from anywhere
- Ensure location data accuracy using geofencing and GPS tracking
- Update attendance data in real time
Limitations: Mobile app stability is far from perfection.
Why use Buddy Punch?
- Automated paid and unpaid time-off calculation.
- Fits for monitoring remote teams via GPS.
- Push notifications for the employees who forgot to punch in.
Pricing: from $3.99 user/month.
8. Insightful
Insightful is a multifunctional work management system and an attendance tracker that helps you handle resources more effectively and run payroll calculations with ease.
Insightful is easy to use and has a mobile app for employees to clock in and out. It also integrates with other HR systems, making it a comprehensive solution for managing employee performance and time and attendance.
The software features simple-to-use timesheets, straightforward time clock functionality, automated timers, and informative reports.
Besides, in case you want to have even greater control over everything your employees do, you may apply Insightful’s activity monitoring module that keeps a detailed log of websites, and apps users utilize throughout the day + lets you track it all in real time.
- Set and track goals
- Monitor employee performance
- Use advanced scheduling and forecasting tools
Limitations: Poor customer service and support.
Why use Insightful?
- Switching between automated and manual time tracking to give your team flexibility and capture missed time.
- Tracking paid/unpaid breaks and time off to promote staff wellness.
- An intuitive dashboard that displays employee time, attendance, and productivity in an actionable way.
Pricing: from $12 for a version with a mobile app.
9. Spica
Spica (formerly All Hours) is an intelligent employee attendance tracker that helps monitor employees’ presence and track staff absences, whether your team members work remotely or attend the office daily.
Spica includes multiple handy reports and many valuable features for payroll automation. In addition, it can be applied via a time clock kiosk, the web, or a mobile device.
- Enjoy automated timecard generation.
- Plan shifts and track employee performance.
- Use employee self-service portal.
Limitations: The app’s undergoing active changes and redesign.
Why use Spica?
- Customizable types of work hours and absences.
- Automated overtime tracking and management.
- Interactive shift-scheduling calendar.
Pricing: from $4 user/month
10. Personio
Personio is a contemporary people management platform with some robust employee attendance tools. It includes time clock functionality, employee scheduling, leave management, and reporting.
One of the key Personio’s time-saving features is employee self-service. It allows your team members to manage and access their work-related data independently without referring to HR managers.
- Combine employee onboarding, payroll, and performance management.
- Leverage recruiting and onboarding functionality.
Limitations: Limited features for an HR platform, designed for growing teams.
Why use Personio?
- Creating fixed time breaks to ensure compliance to remain within a legally-secure framework.
- Automated export of all the recorded working hours to the Personio app.
- Preliminary payroll calculation.
Pricing: Available on demand.
Conclusion
Launching a mobile employee attendance tracking app is a wise investment that unlocks numerous benefits for both employers and employees from improving accuracy to enhancing communication.
- Mobile apps capture attendance data in real-time, eliminating manual errors and ensuring accurate payroll calculations.
- Employees can clock in and out with ease from anywhere, reducing administrative workload and allowing managers to focus on other tasks.
- Real-time visibility into attendance patterns helps managers identify and address potential issues promptly.
- Mobile apps eliminate the need for physical timecards and manual data entry, reducing administrative costs.
Employees, in turn, enjoy convenience, transparency, and reduced stress. With a well-chosen app that meets the specific needs of your organization, you can unlock the full potential of your workforce and drive business success.
Sign up for a free actiPLANS trial today to unlock the full potential of your workforce and drive business success.
