Best Time Off Trackers for Employee Leave Management

A shared spreadsheet worked fine when the team had five people. Then the team grew to fifteen, someone forgot to log a sick day in column D, and payroll processed the wrong balance for three employees in the same month. That is how most teams discover they need a dedicated employee time off tracker.

The problem gets worse as state laws pile on. More than 20 US states now mandate paid sick leave, and states like California, Colorado, and Montana require PTO payout at termination. If your records are wrong, the penalties are real: California alone can impose waiting time penalties of up to 30 days of wages.

A time off tracker replaces the spreadsheet with automated accrual calculations, approval workflows, and a team calendar that shows who is available at a glance. Some tools do just that and nothing more. Others add shift scheduling, attendance tracking, or integrations with Slack and Microsoft Teams. The right choice depends on your team’s size, budget, and how much automation you actually need.

Whether you need a paid time off tracker with automated accruals for a growing team, or a free time off tracker to get started without a budget, this article compares 10 options across three categories: complete management platforms, messaging app integrations, and simple tools for small teams. Each section covers pricing, features, and honest pros and cons so you can compare them side by side.

Employee Time Off Trackers at a Glance

Prices in the table reflect the lowest published rate as of September 2026. Most tools offer annual billing discounts; the monthly rate may be higher. All tools except Timetastic and Vacation Tracker have a free tier or free plan for small teams. For detailed feature breakdowns, see each tool’s section below.

Complete Time Off Management Platforms

These four tools handle the full time off tracking workflow: leave requests, approval chains, automated accrual calculations, team calendars, and reporting. They suit teams that need policy-level control over how time off is earned, requested, and documented.

1. actiPLANS

actiPLANS is leave management software designed for teams moving away from spreadsheets without the overhead of a full HR suite. The core of the tool is a visual timeline where employees and managers see leave requests, approved time off, and team availability on a single screen. Employees submit requests through the web app or mobile app, and managers approve them with one click. Email notifications fire at each step, so nothing gets lost in a personal inbox.

Where actiPLANS goes deeper than most tools on this list is PTO accrual automation. You can set up accrual rules by frequency (weekly, bi-weekly, monthly, or custom intervals), define carryover caps, configure yearly resets, and specify whether employees can request time off against a negative balance. These rules run automatically once configured, which eliminates the monthly reconciliation that can eat several hours per pay period.

The tool supports unlimited custom leave types, PTO blackout dates for critical periods, and overlapping leave prevention so two people on the same team cannot both take the same week off without a manager override. For teams with remote and hybrid schedules, location tracking lets managers assign and view where each employee is working: office, home, or a field site.

Reports cover leave balances by employee, leave time taken by type and date range, past leave history, and location schedules. You can export any report as CSV or PDF for payroll processing. The balance history report is particularly useful at year-end: it shows how each employee’s PTO accrued, was used, and carried over across the entire year, which saves HR from manually reconstructing that data during audits.

actiPLANS integrates with actiTIME, a separate time tracking product from the same company. When connected, you get a combined view of leave costs alongside billable hours and project profitability. Calendar sync via iCal works with Google Calendar, Outlook, and Apple Calendar.

Key features:

• Unlimited custom leave types with per-employee policy rules
• Automated PTO accrual calculations
• Visual shared timeline for team availability
• PTO blackout dates and overlapping leave prevention
• Location scheduling (office, remote, field sites)
• Mobile app for iOS and Android
• Reports with CSV and PDF export

Pricing: Free for up to 3 users. Paid plans start at $1.50/user/month (billed annually). A 30-day free trial includes all features, no credit card required.

What works well:

• Accrual rules handle complex policies (tenure-based rates, pro-rated part time, carryover caps) without manual intervention
• The timeline gives a clear, visual answer to “who is available this week?”
• Pricing scales from small teams to 200+ users, with a flat Enterprise rate for large organizations

What could be better:

• PTO balance tracking is not included in the free plan
• No native Slack or Microsoft Teams integration
• Payroll data requires manual CSV or PDF export

2. Calamari

Calamari combines attendance tracking with leave management in two separate modules: Leave Management and Clock In/Clock Out. You can subscribe to one or both. The leave module handles custom leave types, approval workflows, and a team absence calendar. The attendance module adds clock-in options through a web browser, mobile app, Bluetooth iBeacons, or QR codes.

What sets Calamari apart is multi-level approval workflows. If your company requires both a team lead and an HR manager to sign off on certain leave types, you can configure that sequence. The calendar shows approved, pending, and rejected requests for the entire team, and managers can filter by department or location.

Calamari integrates with Google Workspace, Slack, Jira, and Microsoft Teams. The Slack integration lets employees submit time off requests directly from a channel. Calendar sync pushes approved leaves to Google Calendar or Outlook.

Key features:

• Multi-level approval workflows
• Clock in via Bluetooth, QR code, web, or mobile
• Team absence calendar with department and location filters
• Integrations with Slack, Google Workspace, Jira, and Microsoft Teams

Pricing: No free plan. Leave Management module starts at $17/month (billed annually) for up to 10 users. 14-day free trial available.

What works well:

• Multi-level approvals handle complex organizational structures where one sign-off is not enough
• Flexible clock-in options (Bluetooth, QR, mobile) suit office, field, and hybrid teams
• Strong integration ecosystem, especially for teams already using Slack and Google Workspace

What could be better:

• Initial setup takes time; configuring all leave types and policies can span several days
• Reporting is basic and not easily customizable
• No free plan, and the $17/month minimum is higher than most tools on this list

3. Zoho People

Part of the broader Zoho ecosystem, Zoho People handles leave management as one module within a full HR platform. Its time off features include custom leave types, multi-level approval workflows, shift scheduling, and a self-service portal where employees check balances and submit requests.

The tool supports IP and location restrictions for clock-in, which prevents time fraud for on-site teams. A kiosk mode lets site workers check in from a shared tablet without individual logins. Shift scheduling and rotation handle teams with varying schedules across days and weeks.

Zoho People connects natively to Zoho Payroll, Zoho Projects, and other Zoho products. For teams already in the Zoho ecosystem, that matters: leave data flows directly into payroll without manual export. For teams not using other Zoho tools, it works as a standalone product, though you lose that automatic sync.

Key features:

• Custom leave types with multi-level approval workflows
• Shift scheduling and rotation
• People kiosk for shared-device clock-in
• IP and location restrictions for time fraud prevention
• Native integration with Zoho Payroll and Zoho Projects
• Mobile app for iOS and Android

Pricing: Free for up to 5 users. Paid plans start at $1.50/user/month (billed annually). 30-day free trial available.

What works well:

• Deep integration with Zoho Payroll means leave data syncs to payroll automatically
• Kiosk mode is genuinely useful for field teams and manufacturing environments
• At $1.50/user/month, it matches the lowest price point on this list

What could be better:

• Leave policy configuration is not intuitive and takes some trial and error to set up correctly
• Mobile app works for clock-in and basic requests, but managers need the desktop version for admin tasks
• Teams outside the Zoho ecosystem miss the main integration advantage

4. Time Off Cloud

Time Off Cloud focuses on one problem: making PTO tracking automatic. Employees use self-service portals or mobile apps to request time off, check accrual balances, and see upcoming company events. Managers receive instant notifications for pending requests and approve or deny them with a single click.

The tool focuses on balance accuracy. Its accrual engine runs automatically, and managers can see real-time balances as well as projected balances for future dates. This forecasting feature helps with staffing: you can see not just who is off today, but who will run low on PTO three months from now and might request time off during a busy period.

Time Off Cloud supports team calendar views, conflict detection when multiple people request the same dates, and customizable approval workflows. Reports cover time off spent by type, department, and date range, with CSV export for payroll.

Key features:

• Automated accrual tracking with future balance projections
• Employee self-service portal with mobile access
• Team calendar with conflict detection
• Customizable approval workflows
• Real-time analytics and CSV export

Pricing: Free for personal use. Business plan starts at $20/month plus $1/user/month. 14-day free trial and 90-day money-back guarantee.

What works well:

• Balance forecasting lets managers plan ahead instead of reacting to last-minute requests
• The 90-day money-back guarantee reduces risk for teams trying the tool
• Clean interface built specifically for time off tracking, with no HR suite clutter

What could be better:

• The $20/month base fee makes it more expensive per user for very small teams
• No Slack or Microsoft Teams integration
• Calendar integration options are more limited than tools with native Google or Outlook sync

Best Time Off Trackers for Slack and Microsoft Teams

If your team lives in Slack or Microsoft Teams, these tools let employees request and approve time off without switching to a separate app. The lower friction typically leads to higher adoption, since people submit requests where they already spend their workday.

The trade-off is that messaging integrations tend to be lighter on admin features than standalone platforms. You get the convenience of in-channel requests, but HR teams still use a web dashboard for reporting, policy setup, and audit records. That split works well for teams up to about 100 employees, though larger organizations with complex leave policies may want the deeper configurability of a standalone platform from the first section.

5. Vacation Tracker

Vacation Tracker lives inside your team’s messaging app. It works natively with Slack, Microsoft Teams, and Google Workspace. In Slack, employees request time off using the /vacation command and receive approval notifications in the same channel. Managers approve or deny with one click, without leaving the conversation.

Beyond the messaging integration, Vacation Tracker offers a web dashboard where HR teams configure leave policies, set up approval chains, and review reports. You can create custom leave types, set accrual rules, define carryover policies, and designate blackout periods. The tool supports multiple locations with country-specific public holiday calendars, so distributed teams across states or countries each see the correct holidays.

Department and team filters on the shared time off calendar let managers see only the people they supervise. Reports break down leave usage by type, team, and individual, with CSV export for payroll.

Key features:

• Native Slack, Microsoft Teams, and Google Workspace integration
• /vacation command for leave requests directly in Slack
• Multi-location support with country-specific holiday calendars
• Custom leave types with accrual and carryover rules
• Department-filtered team calendar

Pricing: No free plan. Core plan starts at $2/user/month with a $50/month minimum. Complete plan is $4/user/month with a $100 minimum. 14-day free trial available. The $50 minimum is worth noting: a team of 10 employees pays $5/user instead of $2/user, which changes the value calculation for small teams.

What works well:

• Requesting and approving time off inside Slack or Teams removes friction from the process
• Multi-location holiday calendars handle distributed teams without manual configuration per office
• At $2/user, the per-user price is competitive for teams of 25 or more

What could be better:

• The $50/month minimum means the tool is not cost-effective for teams under 25 employees
• Reporting is less detailed than standalone HR tools like Zoho People
• No attendance tracking or clock-in features

6. AttendanceBot

AttendanceBot is a Slack and Microsoft Teams bot that combines attendance tracking with leave management. Employees interact with the bot through natural language: type “I’m off tomorrow” or “WFH Friday” and the bot logs the request and routes it to the right manager for approval.

The tool supports custom leave types, quotas, and approval workflows. You can set different policies by team or department, define accrual schedules, and configure carryover rules. Calendar integrations push approved leave to Google Calendar and Outlook so team members see availability from their personal calendar.

AttendanceBot also handles shift scheduling, overtime tracking, and timesheet collection. For teams that need attendance and time off management in a single bot, it covers a wide range. The trade-off is complexity: the initial setup involves configuring policies, channels, and notification preferences, which takes longer than a simpler tool.

Key features:

• Natural language leave requests in Slack and Microsoft Teams
• Custom leave types with quotas and accrual rules
• Shift scheduling and overtime tracking
• Calendar sync with Google Calendar and Outlook
• Timesheet collection

Pricing: Free version available with limited features. Standard plan starts at $6/user/month. Pro plan is $9/user/month. 14-day free trial.

What works well:

• Natural language input (“I’m off tomorrow”) makes requests faster than filling out a form
• Combines attendance, leave, and shift scheduling in a single bot
• Free version lets very small teams test the core functionality

What could be better:

• At $6/user/month, it is pricier than most dedicated leave tools on this list
• The number of configuration options can overwhelm small teams during setup
• Some users report that running reports takes multiple attempts

7. LeaveBoard

LeaveBoard gives small teams a solid time off tracking foundation at no cost. The free plan covers up to 9 employees with core features: leave requests, manager approvals, a shared calendar, and an employee database. That is the most generous free-user cap for a web-based tool on this list.

Employees submit leave requests through a self-service portal. Managers approve them and see team availability on a shared calendar. When two employees from the same team request overlapping dates, LeaveBoard flags the conflict so the manager can decide before approving. The employee database tracks roles, departments, and reporting lines.

LeaveBoard integrates with Slack for leave notifications and quick approvals. The integration is lighter than what Vacation Tracker or AttendanceBot offer: you receive notifications in Slack, but full leave management still happens in the web dashboard. Reports cover attendance summaries, leave balances by team, and individual leave history, with CSV export for payroll.

Key features:

• Free plan for up to 9 users with core features
• Employee self-service portal for leave requests
• Overlapping leave warnings
• Employee database with roles and departments
• Slack notifications for leave updates
• CSV export for payroll

Pricing: Free for up to 9 users. Pro plan is $1.35/user/month for teams of 10 to 80 users. Enterprise pricing is custom.

What works well:

• The most generous web-based free plan on this list (9 users, core features included)
• Simple to set up; most teams are running within a day
• Overlapping leave warnings catch scheduling conflicts before they happen

What could be better:

• The interface looks dated compared to newer tools like Day Off or Vacation Tracker
• No mobile app
• Calendar sync with external tools is limited

Simple and Affordable Time Off Trackers

Not every team needs multi-level approvals or automated accrual rules. These three tools do the basics well: leave requests, approvals, and a shared calendar. They are fast to set up, affordable (or free), and work right out of the box.

The value proposition here is speed. Where a full platform like Zoho People or Calamari might take a week to configure properly, these tools get your team tracking time off within hours. That makes them a good fit for startups, freelance teams, agencies, and small businesses that want a step up from spreadsheets without committing to a complex system. If you outgrow them later, the data exports cleanly to your next tool.

8. Day Off

Day Off was built for mobile first. The app is available on iOS, Android, and the web. Employees request time off from their phone, managers approve with a tap, and the team calendar updates in real time. The entire setup process takes less than an hour for most teams.

The free plan supports up to 10 employees with one approver, one leave policy, one team, and one location. For most small teams, that covers the basics without any cost. The Pro plan ($2/user/month) unlocks multiple locations, custom policies, additional approvers, and advanced reporting.

Day Off integrates with Google Calendar, Outlook, Slack, Microsoft Teams, and Tableau. The Google Calendar sync works both ways: approved leave appears on the Day Off calendar and on the employee’s personal Google Calendar. Automated accruals, carryover rules, and blackout date enforcement are available on the Pro plan.

Key features:

• Mobile first design for iOS, Android, and web
• Free plan for up to 10 employees
• Integrations with Google Calendar, Outlook, Slack, and Microsoft Teams
• Automated accruals and carryover rules (Pro plan)
• Blackout date enforcement

Pricing: Free for up to 10 users. Pro plan is $2/user/month.

What works well:

• The fastest setup on this list; most teams are up and running in under an hour
• The free plan covers 10 users, the highest free-user cap for a mobile-first tool here
• Clean, modern mobile app that employees actually enjoy using

What could be better:

• The free plan is limited to one policy and one location
• Advanced reporting requires the Pro plan
• No attendance tracking or clock-in features

9. Timetastic

Timetastic does one thing and does it well: leave requests and approvals on a clean visual calendar. The interface is a wall chart where each row is an employee and each column is a day. Approved leave fills the cells with color-coded blocks by type: vacation, sick, training, and so on. You see the entire team’s availability at once.

Employees request time off by clicking on the calendar. Managers receive an email and approve or deny with one click. The tool imports public holidays by country, so teams across different locations see the correct non-working days automatically.

Timetastic does not try to be an HR suite. There is no payroll integration, no attendance tracking, and no shift scheduling. What it does, it does with very little friction. For teams that want exactly this and nothing more, it is one of the cleanest options available. Absence trend reports (available on the Pro plan) show patterns over time: which departments take the most sick days, which months have the highest leave requests, and whether individual employees are using their allowances.

Key features:

• Visual wall chart calendar with color-coded leave types
• Public holiday import by country
• Absence trend reports (Pro plan)
• Desktop and mobile apps
• Calendar sync via iCal (Google Calendar, Outlook)

Pricing: No free plan. Basic plan is $1.50/user/month. Pro plan is $2.50/user/month (adds accruals and trend analytics). 30-day free trial.

What works well:

• The wall chart is one of the most intuitive calendar views on this list
• Public holiday import by country handles multi-location teams with zero manual setup
• Absence trend reports surface patterns that spreadsheets and most other tools miss

What could be better:

• No free plan; you need the Pro plan to get accrual tracking
• No Slack or Microsoft Teams integration
• Limited to leave management only; no attendance, shifts, or broader HR features

10. Leave Dates

Leave Dates displays team availability on a Gantt-style timeline. Each row is an employee, and approved leave stretches across the calendar as horizontal bars. The visual layout makes it straightforward to spot gaps and overlaps without reading a table of dates and names.

The tool supports time off in lieu (TOIL), where employees accrue compensatory time off for extra hours worked. TOIL balances are tracked automatically and added to the employee’s leave allowance. This is useful for teams with flexible or overtime-heavy schedules, and most tools on this list do not offer it.

Leave Dates allows configurable leave types, approval processes, work schedules, and per-employee settings. You can set different allowances and policies for individual employees or groups. The tool offers mobile apps and a web dashboard, and calendar sync pushes approved leave to Google Calendar and Outlook.

Key features:

• Gantt-style team availability timeline
• TOIL (time off in lieu) management
• Configurable leave types and approval workflows
• Per-employee policy settings
• Mobile apps and calendar sync

Pricing: Free for up to 5 users. Starter plan begins at approximately $1/user/month. Essentials and Plus plans available with additional features.

What works well:

• The Gantt timeline is excellent for spotting availability gaps at a glance
• Built-in TOIL tracking, which most competitors lack
• Affordable pricing with a free tier for very small teams

What could be better:

• Report customization is limited compared to Zoho People or Calamari
• Pricing is in British pounds, which can cause confusion for US-based teams
• No Slack or Microsoft Teams integration

How to Choose an Employee Time Off Tracker

The tools on this list range from simple calendar apps to full leave management platforms. Picking the right one comes down to six factors.

Accrual automation. If your team follows accrual-based PTO policies where employees earn time off over the course of the year, you need a tool that calculates balances automatically. Manual tracking works for unlimited PTO or simple “X days per year” policies, but it breaks down with varying accrual rates, carryover caps, and pro-rated balances for part-time staff. actiPLANS, Time Off Cloud, and Vacation Tracker all handle complex accrual rules.

Approval workflows. Some teams need a single manager to approve requests. Others need multi-level approval where a team lead signs off and then HR reviews. Calamari and Zoho People support multi-level workflows. Most other tools on this list handle single-level approval, which is enough for most teams under 50 people.

Team calendar and visibility. Every tool here includes some form of shared calendar, but the experience varies significantly. Timetastic uses a wall chart. Leave Dates uses a Gantt timeline. actiPLANS uses a visual timeline with leave notes and location data. Test the calendar view before committing. It is the feature your team will use every day.

Integrations. Think about where your team communicates. If everyone lives in Slack, Vacation Tracker or AttendanceBot will see the highest adoption because employees request time off where they already work. If your company runs on Google Workspace or Microsoft 365, look for native calendar sync. If you use Zoho for other business functions, Zoho People connects natively to payroll and project tools without manual export.

Compliance. If your company operates in multiple US states, you need a tool that handles different paid sick leave rules by location. More than 20 states plus Washington, D.C. now mandate some form of paid sick leave, and states like California can impose penalties of up to 30 days of wages for unpaid PTO at termination. Automated accruals with location-based policies reduce this risk. A spreadsheet does not provide the audit trail that regulators expect. For more on how dedicated tools simplify leave processing, see our guide.

Pricing and team size. Most tools charge per user per month, but the effective cost varies. Day Off’s free plan covers 10 users, the most generous cap. LeaveBoard covers 9. Vacation Tracker’s $50/month minimum means small teams pay more per user than large ones. Compare the total monthly cost for your actual team size, not just the headline per-user rate.

Onboarding and adoption. A time off tracker only works if people actually use it. Look at the employee experience: how many clicks does it take to submit a request? Is there a mobile app? Does the tool send reminders when a request needs approval? Tools like Day Off and Timetastic prioritize simplicity, which means higher adoption in the first week. Tools like Zoho People and Calamari offer more power, but require more training time. Ask yourself honestly how much setup your team will tolerate before they go back to emailing their manager.

Data portability. Before you commit, check whether you can export your data. If you decide to switch tools in a year, you need your leave balances, accrual histories, and approval records. Most tools on this list support CSV export, but the depth of what they export varies. Some only export current balances; others export the full transaction history. If you are in a regulated industry, your records retention requirements may dictate what you need.

One last point: buy the tool that fits your team today. A 10-person team with a single office and a simple “15 vacation days, 5 sick days” policy does not need multi-level approvals or location-based accrual rules. Day Off or Timetastic will handle that with minimal setup. A 150-person company with offices in three states and tenure-based accrual policies will need actiPLANS, Zoho People, or Calamari.

FAQ: Employee Time Off Tracking

What is an employee time off tracker?

An employee time off tracker is software that records, calculates, and manages employee leave. It replaces spreadsheets and paper forms with automated accrual tracking, digital leave requests, manager approval workflows, and a shared team calendar. Most tools also generate reports that feed into payroll processing and compliance documentation. Some trackers focus purely on leave management, while others bundle attendance tracking, shift scheduling, and broader HR functions into the same product.

How do you track employee time off?

There are three common approaches. Spreadsheets are free but error-prone and difficult to maintain beyond 10 to 15 employees; once you have more than a dozen people, formula errors and version conflicts tend to produce balance mistakes at least once per quarter. Dedicated time off tracking software (like the tools in this article) automates accruals, approvals, and reporting for $1 to $6 per employee per month. Full HR suites like BambooHR or Workday include time off tracking as one module among many, but they cost significantly more and include features most small teams do not need. If leave management is your primary pain point, a dedicated paid time off tracker typically delivers more value per dollar than a bundled HR suite.

Is there a free employee time off tracker?

Yes. Several tools on this list offer a free time off tracker plan. Day Off covers up to 10 users for free, the highest cap. LeaveBoard is free for up to 9 users. Zoho People is free for up to 5 users. actiPLANS has a free plan for up to 3 users, and Leave Dates covers up to 5. Free plans typically limit advanced features like automated PTO accrual tracking, custom policies, or support for multiple office locations. If you need those features, paid plans on this list start as low as $1/user/month.

When should a team switch from spreadsheets to time off tracking software?

Most teams outgrow spreadsheets between 10 and 15 employees. At that size, formula errors start compounding, version control becomes a problem, and reconciling leave data at month-end takes several hours. If your payroll team has caught (or missed) a balance error caused by a spreadsheet, the cost of fixing that error, adjusting payroll, and documenting the correction for compliance likely exceeds the annual cost of a dedicated tool.

Other common trigger points: when you hire employees in a second state or country (different leave laws require different policies), when you introduce accrual-based PTO instead of a fixed annual allowance, or when managers start asking for a way to see team availability without messaging each person individually. Any of these is a good signal that the team has outgrown what a spreadsheet can reliably handle.

What compliance risks come with manual time off tracking?

More than 20 US states plus Washington, D.C. now mandate paid sick leave, and the requirements vary by state: accrual rates, usage caps, carryover rules, and notice requirements all differ. States including California, Colorado, and Montana require PTO payout at termination, and incorrect balances can trigger significant penalties. California can impose waiting time penalties of up to 30 days of wages for unpaid PTO at separation.

Manual tracking also lacks the audit trail that regulators and labor departments expect during an investigation. If a former employee disputes their final PTO payout, you need records showing when time off was accrued, requested, approved, and taken. A spreadsheet with overwritten cells is not the same as a timestamped system log. Employee time off tracking software generates that audit trail automatically as a byproduct of normal use.

What features matter most in a time off tracker?

For most teams, three features determine day-to-day satisfaction: automated accrual calculations (so no one reconciles balances by hand), a shared time off calendar (so managers see team availability at a glance), and an approval workflow that connects to the tools your team already uses (email, Slack, or Teams).

Beyond those three, prioritize based on your specific needs. Teams with hourly or shift-based employees should look for TOIL tracking and overtime integration. Teams operating in multiple states need location-based leave policies with separate accrual and sick leave rules. Teams with remote workers benefit from mobile apps that let people submit and approve requests from their phone. And every team should verify that the tool exports data in a format your payroll system can import, whether that is CSV, PDF, or a direct integration.

Ready to Try an Employee Time Off Tracker?

Spreadsheets stop working once your team outgrows them, and by the time you notice the errors, they have already affected payroll. A time off tracker automates the parts of leave management that should never depend on one person remembering to update a cell.

For teams that need a Slack or Teams integration above all else, Vacation Tracker and AttendanceBot are the strongest options. For small teams on a budget, Day Off and LeaveBoard offer generous free plans that cover the basics. And for teams that need full control over accrual policies, compliance documentation, and team scheduling, a complete platform like actiPLANS, Zoho People, or Calamari is the better fit.

If you are not sure where to start, start a free trial of actiPLANS. The trial runs for 30 days with all features included, no credit card required. You will have time to test accrual rules, set up your team calendar, and see whether the tool fits your workflow before committing.

Looking for a different focus? See our roundups of the best vacation tracking software and employee holiday trackers for tools tailored to those use cases.