Some form of a calendar has been used by civilizations for centuries. But the Gregorian calendar, which is the most widely used in the world today, has a plethora of functions, features, and meanings thanks to modern technology.
A good team calendar is an essential part of business these days, and here we take a look at the best calendars out there for your team.
Best Free Calendar Apps
1. actiPLANS
Key features:
- Leave management
- Location tracking
- Time off reports
- Mobile app
- Time tracking integration
- iCal integration
- Automatic notifications
- Employee self-service
actiPLANS is an excellent shareable calendar app. It features a visual timeline that shows if your colleagues are hard at work or enjoying a well-deserved break. It also integrates with our time tracking app and is available on Android and iOS.
actiPLANS lets you create visual team calendars thanks to automation-powered leave tracking and flexible work scheduling features:
- You can set your own leave accrual rules and decide whether time off requests will be approved automatically or manually.
- Employees can request time off in just a few clicks and easily check on their absence history and earned leave balances.
In the same easy way, you can track and schedule different types of work, such as locations, shifts, or specific project activities.
Assigning them to employees on the visual timeline takes just a couple of minutes. Besides, employees can track the created location types and activities by themselves, and actiPLANS will automatically inform you regarding any changes in your team calendar via email.
The created team calendars are easy to access via the web. Besides, the leave tracking features are available in the handy mobile app.
Pricing:
- Free 30-day trial.
- Free version with minimal restrictions for 1-3 users.
- Paid plans start at $1.2 per user/month.
Using actiPLANS has freed up a lot of time previously spent on manually updating spreadsheets, which the team can now use to work on more important tasks.
2. Teamup
Key features:
- Visual team calendar
- Availability tracking
- Event sharing
- Notifications
A great option for a shareable calendar app, Teamup provides great usability for teams to share time and resources. You can add and group users; assign colors as visual aids and customize access for different users.
Their free basic plan is for small teams and includes 8 sub-calendars, a year of historical data, and unlimited viewers.
You won’t benefit from features such as file uploading, password protection, or the daily agenda. But you can still get notifications, brand your emails, and have multiple team calendar views.
Pricing:
- Free trial for just 3 days with full access.
- Free version with very basic functionality.
- Paid plans start at $10 per month.
3. Calendly
Key features:
- Collaborative calendar
- Multiple integrations
- Event tracking
- Automated reminders
If you’re looking for a great team calendar for work, try Calendly out!
It can be integrated with other shareable calendar apps, such as Google Calendar or iCloud. It also lets you schedule unlimited events, have more than 1 calendar per user, and create team pages to centralize everything everyone might need.
Its free plan limits users to a single calendar each, 1 event type, less integration and support, and fewer options for notification, customization, and workflows.
Pricing:
- Free 14-day trial with full access.
- Free version for single users with around half the full functionality.
- Paid plans start at $10 per seat/month.
4. Google Calendar
Key features:
- Shareable online calendar
- Time insights
- Integration with other Google Apps
Google Calendar for business is part of Google’s entire business offering. It integrates seamlessly with all the other Google apps like Sheets and Docs but has added features like customer support, data security, unlimited users, and Slides, a presentation app.
If you have less than 10 users, you can use the free version but you won’t get the above benefits, the shared calendar benefits, or the ability to specify who can and can’t access or view things.
Pricing:
- Free 14-day trial.
- Free version with limited users and storage.
- Paid plans start at $6 per user/month.
5. Keep&Share
Key features:
- Self-booking
- Recurrent events
- Notifications
- Collaborative calendar
Keep&Share is a highly customizable calendar for work. It’s made for offices, groups, and sharing.
It has extensive color coding, email and text reminders, and the ability to allow others to see when you’re free and book their own meetings with you. It also has hassle-free collaboration features like to-do’s, file uploads, discussions, and photos.
A free basic plan is available but it has integrated ads, and you won’t have features like team management tools, custom images for events, synchronization with other calendar apps, or the customer self-booking add-on.
Pricing:
- Free 15-day trial.
- Free version for single users.
- Paid plans start at $110 per year.
6. TIMIFY
Key features:
- Collaborative calendar
- Online booking
- Resource management
- Integrations
As one of the best free calendar apps, TIMIFY makes it a breeze to manage appointments and shared team events. With its help, you can organize your entire schedule with a few clicks and provide your customers with the freedom to book their slots without playing phone tag.
TIMIFY offers ultra-flexible scheduling options that accommodate a wide range of booking types, from one-on-one appointments to group sessions. Thanks to this flexibility this shareable calendar app can easily adapt to the needs of businesses from various industries, including healthcare, fitness, education, and so on.
Additionally, TIMIFY can be synced with other popular systems (such as Google Calendar and Microsoft Outlook). This way, you can rest assured that all your appointments are synchronized across platforms and there’s no risk of double bookings or missed events.
Pricing:
- Free 14-day trial.
- Free plan with basic functionality.
- Paid plans start at €25 per month.
Best Paid Shareable Calendar Apps
1. Toggl Plan
Key features:
- Visual calendar for work
- Task management
- Custom views
- Time tracking integration
For beautifully simple project planning, Toggl Plan claims to have you covered. It has a simple drag-and-drop team calendar interface that makes it user-friendly for even the least tech-savvy staff members.
You can connect to Trello, Slack, and plenty of other apps. With the free version, you can use their project planner and team calendar for up to 5 users but won’t benefit from any of its other great features like annual view, custom colors, multi-assign tasks, or file uploads.
Pricing:
- Free 14-day trial.
- Plans start at $8 per user/month.
2. Teamdeck
Key features:
- Shareable online calendar
- Resource planning
- Time tracking
- Leave management
This shareable calendar app has team management features like resource scheduling and timesheets + leave management features too. It also has the ability to produce reports and comes with a mobile app and great booking features.
Reports are extra detailed, with lots of features like monthly reports, payroll from timesheets, project budgets, rates, and organization and leave reports.
It’s free for up to 2 people, and there are no restrictions! No matter how many people in your team, you always get full functionality and you only pay for the people that use it.
Pricing:
- Free 30-day trial.
- Plans start at $1.8 per user/month.
3. CalendarWiz
Key features:
- Shareable online calendar
- Work scheduling
- Location tracking
- Event boards
CalendarWiz is a digital planner that simplifies work scheduling for individuals and companies alike. It’s designed to simplify communication and collaboration by empowering your team to share calendars, set up automated reminders, and synchronize data between different platforms for a seamless workflow experience.
CalendarWiz displays the scheduled events in a visually engaging and interactive way on a shared board. This feature makes it simpler for your team members to view and respond to upcoming meetings.
It also features real-time iCal feeds that can be integrated into virtually any other shareable calendar app that supports iCal. Such integration ensures that you have the most up-to-date event and appointment information at your fingertips, regardless of the platform you prefer to use.
Pricing:
- Plans start at $9 per month.
4. Wimi
Key features:
- Collaborative calendar
- Video calling
- Team chat
- Workspaces
Wimi is an all-in-one project management tool. Whether you’re dealing with task management or need a collaborative calendar for work and deadline tracking, Wimi’s got your back.
Wimi’s calendar for work provided a bird’s-eye view of all the moving parts of your projects. It shows who is available and when, and helps to plan workloads and mark significant work milestones with ease.
Besides, the software features a Gantt chart – a visual timeline of your project’s lifecycle. It allows you to set deadlines and dependencies between tasks so you can anticipate roadblocks and pivot without throwing your entire project off course.
Pricing:
- Free 14-day trial.
- Plans start at €3 per user/month.
Team Calendars: The Takeaway
A calendar not only tells you what month it is or today’s date, but you can get it to remind you of important events, invite people to meetings, create to-do lists, and more as we’ve seen.
Now you can choose the best team calendars for your needs, but why not check out our fully functional 30-day free online trial to see how actiPLANS can work for you?
