Best Volunteer Scheduling Software for Less Stress & More Success

Improve employee attendance

Are you feeling overwhelmed? Struggling to keep your volunteers in check and schedule them in a well-organized and efficient way?

Don’t worry – we’ve got great news!

We know a couple of volunteer scheduling software tools that help to save resources, streamline routine tasks, and make the most out of your hardworking team. Some options may even simplify the process of finding, organizing, and keeping track of volunteers.

With these tools at hand, nonprofits and volunteer-dependent organizations like yours can make their lives a lot easier. In fact, 46% of those who already transitioned to modern volunteer scheduling software from paper tools and simple spreadsheets reported a significant improvement in their productivity.

So, read on to learn about the 12 powerful solutions that will take your volunteer scheduling processes up a notch.

Free Volunteer Scheduling Software

1.    actiPLANS

Key features:

  • Visual timelines
  • Flexible scheduling process
  • Automatic notifications
  • Absence management
  • Reports
  • Mobile app

actiPLANS is a powerful resource management software with handy features for work scheduling and absence tracking. It lets you streamline work assignments and get perfect visibility into the use of volunteers’ time.

🌟 Top reasons to choose actiPLANS:

  • Effortless work scheduling: actiPLANS has a flexible configuration that allows you to create different types of work and quickly assign them to users on a beautiful visual timeline.
  • Smooth volunteer coordination: actiPLANS keeps volunteer schedules well-organized and accessible. It includes self-service functionality that your volunteers may use to schedule activities, locations, and shifts for themselves. Plus, it features automated email notifications on recent schedule updates, which saves a ton of time on team communication.
  • Hassle-free absence management: A comprehensive leave management functionality is an integral part of actiPLANS’ toolkit. Apply it to track and schedule absences with a simple click and enjoy a fully automated time off approval process.
  • Smart resource planning: You can run various actiPLANS reports to inform your decision-making, learn how to better plan your resources, and enhance your overall experience with volunteer scheduling.
Work types report

actiPLANS is a great choice for volunteer coordinators and non-profit organizations of all sizes; those who need a simple volunteer scheduling process and want to tailor it to their specific needs just perfectly.

Don’t miss out on the opportunity to improve how you manage your team, volunteers, and resources – sign up for a free actiPLANS trial today and experience the difference!

2.    VolunteerMark

Key features:

  • Recruitment
  • Event scheduling and staffing
  • Volunteer communication
  • Real-time reports
  • Volunteer data management

VolunteerMark is a multifunctional software designed to streamline and elevate your organization’s volunteer management process, so you can focus on making a bigger impact in your community and save time on administrative work.

🌟 Top reasons to choose VolunteerMark:

  • Streamlined volunteer program management: Handle and oversee every step of your volunteer program, from creating events to scheduling staff and monitoring progress.
  • Real-time volunteer reports: Track volunteer assignments, hours, and achievements with instant and accurate insights at your fingertips. Make informed decisions by harnessing robust data in customizable reports.
  • Efficient communication: Save precious time and energy by centralizing your communication channels and connecting with your volunteers with greater ease.

3.    Mobilize

Key features:

  • Event management
  • Volunteer recruitment
  • Streamlined communication
  • Advanced data
  • Handy software integrations

Mobilize is a state-of-the-art volunteer management software that helps to unlock the full potential of your volunteer workforce. It combines functionality for volunteer recruitment, scheduling, and communication and allows for a more streamlined event management experience.

🌟 Top reasons to choose Mobilize:

  • Seamless event management: Easily create and post events, keep tabs on the progress, and gather valuable insights to optimize your next project / gathering.
  • Effortless volunteer recruitment: Access a vast pool of enthusiastic volunteers and match them to the perfect event based on their skills and interests.
  • Intuitive scheduling: Keep everyone on the same page with a centralized calendar that allows you to coordinate volunteers seamlessly.
  • Simplified communication: Keep volunteers engaged with automated messages and emails that guarantee everyone receives critical updates and notifications when needed.


Key features:

  • Event management
  • Volunteer self-service
  • Attendance tracking
  • Customizable emails
  • Advanced reports

This is a time-saving, user-friendly, and reliable platform with plenty of features for streamlined volunteer coordination and easy-to-use self-service tools to empower your volunteers.

🌟 Top reasons to choose

  • Simplified event sign-up sheets: Easily create online sign-up sheets and publish them to attract potential volunteers. Save time and effort by letting volunteers sign themselves up for the posted events – all within just a few clicks!
  • Effortless attendance tracking: With, keeping track of volunteer attendance becomes simple and painless. No more tedious manual counting or paperwork!
  • Volunteer data analysis: Get deeper insights into your volunteer engagement with powerful data analysis tools. Learn by understanding trends and attendance rates to optimize your volunteer programs.

5.    SignUp

Key features:

  • Event and volunteer scheduling
  • Online sign-up sheets
  • Automatic reminders
  • Time tracking & organizers (paid plan)

Take control of organizing and managing your events with SignUp, the ultimate volunteer scheduling software designed for modern event coordinators. Get ready to experience effortless volunteer management, increased participation, and a stress-free sign-up process.

🌟 Top reasons to choose SignUp:

  • Effortless recruitment: Create customizable online sign-up sheets that make it easy for volunteers to join your events and activities.
  • Automated reminders and handy integrations: Keep everyone on track with automatic reminders and seamless syncing with popular online calendars.
  • Less hassle, more peace of mind: With SignUp, you will say goodbye to endless emails, phone calls, and spreadsheets. Sit back and enjoy the peace of mind, knowing that SignUp has made your event organization and volunteer coordination effortless.
Shift scheduling
How to Master Shift Scheduling: A 5-Step actiPLANS Guide

Shift scheduling is vital, but it can easily turn into a daunting task. Luckily, we have an excellent solution to make this process as painless and effective as can be – find out what it is.

1.    Skedulo

Key features:

  • Automated scheduling
  • Reports
  • Instant messaging
  • Mobile app

Skedulo is a handy software solution that simplifies scheduling and grants you full control over your resources. It’s designed to empower nonprofits by streamlining mobile workforce management and making it more cost-effective.

🌟 Top reasons to choose Skedulo:

  • Handy automation: Accelerate your volunteer management and match the perfect candidates for the job with powerful automation features, which save a wealth of time and resources and let you focus on truly important tasks.
  • Powerful data analytics: Drive better decision-making and fine-tune your staffing strategies with insightful data.
  • Streamlined communication: Leverage Skedulo’s instant messaging features to engage with volunteers in a more efficient way and provide them with timely support when they need it.

2.    Vomo

Key features:

  • Volunteer recruitment
  • Scheduling
  • Automated notifications & emails
  • Mobile access
  • Brand promotion

Vomo is a pricey yet powerful cloud-based software designed to help you enhance the way you recruit, communicate, and engage volunteers. It empowers organizations by providing them with cutting-edge tools that streamline their volunteer management process, taking it to a whole new level of efficiency.

🌟 Top reasons to choose Vomo:

  • Effortless volunteer scheduling: Get ready to simplify scheduling, tasks assignment, and coordination of events without the stress.
  • Easy and quick communication: Forgo the hassle of manual updates and let Vomo handle all the essential reminders, keeping everyone in the loop seamlessly.
  • User-friendly experience: Designed with accessibility in mind, the platform offers intuitive navigation that both volunteers and administrators will love.
  • Broader volunteer base: Tap into Vomo’s extensive volunteer base for a smooth onboarding process and simplified recruitment – with Vomo, you will have a robust team of talents ready to build a better world in no time!

3.    Roosted

Key features:

  • Automated scheduling
  • Time tracking
  • Time off management
  • Reports

Roosted is a smart team scheduling solution with useful hour tracking functionality. It can help you maintain truly productive collaboration and save time on the volunteer management process thanks to powerful bots that automate routine tasks and reduce the risk of errors.

🌟 Top reasons to choose Roosted:

  • More time, less stress: No more manual scheduling headaches! Roosted’s smart algorithms create optimal schedules based on your volunteers’ needs and preferences. They simplify the scheduling process, giving you back valuable time to focus on what really matters – your mission.
  • Easily scale your organization: Whether you’re managing a small team or a large volunteer force, Roosted is here to support your growth and enable you to have a greater impact.
  • Consider your team’s interests: Easily manage and track availability, time off requests, and personal scheduling preferences. Roosted ensures every shift is covered, and your volunteers are happy.

4.    Volunteer Impact

Key features:

  • Recruitment
  • Onboarding
  • Time tracking
  • Scheduling
  • Email and text messages

Forget about cumbersome spreadsheets and time-consuming communication. Volunteer Impact is here to streamline your entire volunteer management process, from recruitment to engagement. This innovative solution saves valuable time and resources, empowering you to focus on what really matters: making a difference.

🌟 Top reasons to choose Volunteer Impact:

  • Effortless volunteer recruitment and onboarding: Discover, engage, and onboard new volunteers in a seamless and efficient way. Volunteer Impact simplifies every aspect of the recruitment process and even helps you manage your volunteer database.
  • Scheduling made easy: Volunteer Impact’s powerful scheduling tool effortlessly syncs with everyone’s calendars, making it a breeze to ensure that you’re never short-staffed.
  • Enhanced volunteer engagement: Keep your volunteers motivated and invested in your cause with easy-to-use communication tools that help you share updates, success stories, and upcoming opportunities. Build a supportive community, and watch your volunteer retention skyrocket.
  • Reduce administrative workload: Focus on creating a lasting impact, rather than drowning in paperwork. Volunteer Impact automates repetitive administrative tasks, giving you more time to dedicate to strategic initiatives and big-picture goals.

5.    Volunteer Scheduler Pro

Key features:

  • Flexible auto-scheduler
  • Automated notifications
  • Easy volunteer substitutions
  • Insightful reports
  • Mobile app

Volunteer Scheduler Pro is an all-in-one solution that allows for a truly flexible volunteer scheduling process that saves time and effort. Plus, it contains automated reminders and features for personalized communication to keep your volunteers engaged and informed.

Volunteer Scheduler Pro

🌟 Top reasons to choose Volunteer Scheduler Pro:

  • Smooth workflows: The software is simple to use and fits effortlessly into your existing workflow, providing a seamless and effortless transition into improved volunteer management.
  • Increased volunteer participation and retention: Volunteer Scheduler Pro provides tools for superior communication and engagement, which ultimately leads to better relationships and trust with volunteers.
  • Lots of saved time and resources: Automation makes volunteer scheduling a breeze! Leave routine tasks to Volunteer Scheduler Pro and focus on developing your organization and improving your local community instead.

6.    Volgistics

Key features:

  • Recruitment & screening
  • Volunteer database
  • Scheduling
  • Messaging
  • Reporting

Volgistics is an all-in-one volunteer management software that helps to keep your volunteer program running smoothly and efficiently. It contains a bunch of valuable features that let you experience the ease and efficiency of seamless volunteer management from the very start till the end.

🌟 Top reasons to choose Volgistics:

  • Find the right people: Quickly find and onboard dedicated volunteers with easy recruitment and screening features. Save time and energy in searching for the perfect candidate to complement your team.
  • Hassle-free scheduling: Efficiently manage and adjust volunteer schedules, avoid conflicts, and keep volunteers informed with automatic updates and notifications.
  • Quick and efficient communication: Keep your volunteers engaged and informed through our built-in messaging system.

7.    Shift

Key features:

  • Easy scheduling
  • Time tracking
  • Detailed reports
  • Built-in communication tools

Are you struggling to manage volunteer schedules, track hours, and organize events? Shift is here to save the day! This intuitive, user-friendly volunteer scheduling software is designed to make your life easier and help your organization thrive.


🌟 Top reasons to choose Shift:

  • Effortless shift management: Schedule and coordinate shifts within minutes. See volunteers’ responses attached right to the posted shifts and reply to them from a single place.
  • Accurate time tracking: Keep track of every single volunteer hour without breaking a sweat. Get insightful data for better decision-making and recognition.
  • Empower your team: Provide volunteers with the tools they need to participate and stay engaged. Centralize all your volunteer tasks and communications in one place.

How to Choose the Best Volunteer Scheduling Software for Your Team

Choosing a volunteer scheduling software can be an overwhelming task, but it doesn’t have to be. By considering your team size, budget, and the problems you want to solve with the help of a tool, you can find the perfect software to make your life easier.

Here are some recommendations to assist you in finding a perfect match for your needs.

  • Consider your team size: The size of your team will determine the complexity of the software you need. If you have a small team, then straightforward software with a minimal number of features might suffice. However, if you have a larger team, you may need software that is more comprehensive and can handle multiple problems and schedules simultaneously.
  • Determine your budget: Scheduling software can vary greatly in price, depending on the features you need. Before choosing software, determine your budget and find the one that fits within it. There are free options available as well as paid ones, so make sure to do your research and find the one that is most affordable for your organization.
  • Consider available features: Not all scheduling software is created equal. Some software might offer more features than others, including built-in messengers, volunteer databases, integration with other platforms, and so on. Determine which features are most important to you and your team and choose a software that meets those needs.
  • Check for user reviews: Before making your final decision, check for user reviews online. This can give you a good idea of what other organizations are saying about a particular software and provide insight into any potential issues or limitations.
  • Look for a free trial period: Most scheduling software offers a free trial period before you make a commitment to purchase. During this time, you can test out the software to see if it meets all of your needs. Utilize this period to see if the software is user-friendly and can handle all of your scheduling requirements.

A good place to start? Sign up for a free actiPLANS trial and see for yourself how effortless and convenient volunteer scheduling can get.

Good luck!

Enjoy a better way to
schedule work
Start Using actiPLANS