Mastermind Your Way to Success with Resource Scheduling Software

Improve employee attendance

No matter which goals a business pursues, its success depends a lot on how it manages resources. Talents, money, equipment, materials and time – these are merely a few things one needs to orchestrate in order to achieve the desired results.

In other words, if you don’t have effective tools for resource planning and scheduling, you can only hope for humongous luck (which is rather impossible to be suddenly stricken by in our competition-driven world).

Resource scheduling software reviewed in this post is meant to help you make the best use of your resources, minimize waste and boost performance efficiency. And once your business resources are all well-planned and harmonized, good fortune and success are surely bound to follow. 🍀🍾🥂

1.    actiPLANS

Key features:

  • Simple leave management
  • Flexible work scheduling
  • Insightful reports
  • Automated notifications
  • Time tracking and iCal integrations
  • Mobile app
Employee shift schedule, actiPLANS

Employees’ time is one of the most vital business resources, and actiPLANS lets you manage it in a flexible and super-convenient way.

One of the main actiPLANS interfaces is dedicated to work scheduling, while another one is meant for leave planning. Both of them have the form of beautiful visual timelines that provide a clear picture of staff availability and absences. Plus, these interfaces can be used by employees as self-scheduling tools, which is great if you like it when your team is maximally involved in the resource planning process.

The flexibility of actiPLANS resource scheduling functionality deserves special attention. With its help, you may schedule employee shifts, locations, corporate events, or pretty much any other work activities that make sense to you.

  • Simply decide what you want to schedule,
  • Add these custom work entities to your actiPLANS account,
  • And assign unique color codes to them for easier differentiation on the timeline.

After that, you may proceed to work planning and tracking right away. And whenever you’re ready for a deeper analysis of how your team spends its time, feel free to run one of many informative actiPLANS reports. 📊

2.    Hub Planner

Key features:

  • Work planning
  • Leave management
  • Time tracking
  • Slack integration
  • Reports

Hub Planner incorporates three major modules: resource scheduling, employee timesheets, and reports. Let’s explore them briefly one by one:

The resource scheduler has a simple drag-and-drop interface and some handy visual planning features, such as the Heat Map, which allows you to quickly detect any resource gaps in the built production schedules and then make corrections toward more efficient utilization.

Hub Planner’s time tracking functionality is also incredibly easy to apply. It comes along with time entry notes and the timesheet approval feature. Its primary purpose is to help you log the actual time spent on work and then compare it against your initial estimates and budgets. 💰

Lastly, Hub Planner reports provide insight into project and team performance. Use them to track ongoing work progress and inform your resource planning decisions for the better.

3.    Teamdeck

Key features:

  • Project planning
  • Time tracking
  • Leave management
  • Zapier integrations
  • Reports

Teamdeck offers all the functionality you need to schedule employees, plan projects, allocate workloads, and estimate budgets. It has an intuitive calendar-like interface that makes resource scheduling a breeze. And thanks to customizable data filtering options (aka custom fields), it lets you log virtually any project or team data in your account and keep it easily accessible and in sight at all times. 👀

Teamdeck includes a few handy reports that allow for a comprehensive analysis of your resource utilization results and trends. They display information on team availability, overtime, vacations, costs, and so forth. In other words, they provide a complete picture of what’s going on in your projects and business.

4.    Dayshape

Key features:

  • Resource allocation
  • People management
  • Flexible reports
  • Governance
  • Quality management

Dayshape embraces the power of artificial intelligence (AI) to help you plan resources in a way that promotes engagement, maintains high-quality performance, and ensures excellent work-life balance in the team.

How does it do that?

One of the most prominent Dayshape features that foster superior work scheduling results is suitability scoring. It lets you match employees with the right kind of jobs based on their skills, locations, availability, and even preferences. Besides, with Dayshape, your employees have an opportunity to choose which tasks they want to work on and suggest changes to personal schedules. This provides each team member with greater control over their career and work-life balance. 🧘

5.    Runn

Key features:

  • Project planning
  • Capacity management
  • Timesheets
  • Forecasting
  • Integrations

This resource planning software is designed to simplify the life of every project manager out there. It helps to organize and keep in check a plethora of moving parts: task deadlines, workloads, employees’ time and responsibilities, etc.

Runn is particularly useful in forecasting your future staff capacity and detecting any resource utilization bottlenecks or conflicts early on. It works like this:

You plan out your project tasks and activities on a visual timeline and match the right employees with the right types of work. In the meantime, Runn automatically identifies any staff shortages in the built schedules and notifies you if some employees are overbooked. Thereby, you get a chance to create more balanced project schedules and ensure higher productivity throughout the course of the project. 🚀

6.    Float

Key features:

  • Visual planning tools
  • Milestones
  • Project dependencies
  • Time off management
  • Budgeting
Float resource planning

Float is a workload planning system with a panoply of valuable features. Besides a drag-and-drop visual resource scheduling calendar, it includes a straightforward leave management functionality, automated notifications and powerful forecasting instruments. 🔮

In addition to that, Float can be integrated with a plethora of your favorite web-based platforms. For instance, after synchronizing it with Jira, you can transfer all of your Jira issues right to the resource calendar in Float with an easy drag-and-drop movement – an excellent solution for saving some time on work scheduling.

7.    Mosaic

Key features:

  • Workload planning
  • Forecasting
  • Business intelligence
  • Team capacity planning
Mosaic resource planning software

Mosaic is meant to help you plan out projects and allocate workloads to employees in an effortless and smart way.

One of its most prominent features is a visual workload heatmap. Using color codes, it shows whether any of your team members are overburdened with work and if you need to reallocate some tasks to make workloads more balanced.

Besides, Mosaic assists in matching employees with the right assignments, considering their skills, hourly rates, availability, etc. Thereby, it contributes to better resource utilization and reduces performance risks. 💣

8.    ProjectManager

Key features:

  • Gantt charts
  • Workload charts
  • Roadmaps
  • Calendars
  • Time and cost tracking

As the name of this software suggests, ProjectManager is mainly designed for project-based organizations and is meant for organizing and running versatile project processes in the most efficient way possible. 🧠

The solution offers extensive project management functionality with a robust resource planning module. By applying it, you can allocate work across employees, monitor workloads, and check on the overall availability of resources (not only people but also materials, money, and so forth).

Gantt chart is the most prominent ProjectManager feature. It lets you visualize project activities on a timeline and create a detailed picture of project resources. For instance, you may set time estimates for all of your scheduled project processes and add the info on employees’ hourly rates. Afterward, you can contrast your team’s actual time and cost tracking results to the initial estimates and budgets via ProjectManager dashboards and reports.

9.    ResourceGuru

Key features:

  • Centralized resource pool
  • Resource matching
  • Availability tracking
  • Equipment management

ResourceGuru allows you to schedule project activities in a straightforward way and then book employees for the job, considering their skills and availability. In other words, it does exactly what every high-quality resource planning software is supposed to do.

In addition to that, ResourceGuru has a handy equipment management module. It lets you keep all your technologies and devices in check and book them for specific project activities or events. 🎤🎥📸

Besides, ResourceGuru automatically identifies any double bookings. Thereby, it helps to predict resource shortages in advance, address them promptly and plan resources more efficiently overall.

10.    Toggl Plan

Key features:

  • Project planning
  • Resource planning
  • Task management

This simple work management solution is best suitable for smaller teams. It contains only the necessary features for project scheduling, resource allocation, and task management. Thus, it ensures a distraction-free work process for users. ⚙️

Toggl Plan features a drag-and-drop calendar that simplifies activity and employee scheduling to a large degree. It includes convenient task cards and boards that allow for productive team collaboration and progress tracking. Plus, you can easily export all your Toggl Plan data as CSV files and integrate them into any third-party solutions for deeper performance analysis.

11.    Kantata

Key features:

  • Forecasting
  • Resource recommendations
  • Automated skill matching
  • Task tracking

Kantata is an all-in-one resource planning and scheduling tool. Considering the wide range of project management, financial analytics, team collaboration and business intelligence features it has, it’s best suitable for larger businesses and more complex projects whose success relies heavily on process efficiency and the use of high-quality data. 👌

Kantata’s resource planning module is designed to give users a clear overview of project resources and their availability. It will help you to match the right people with the right tasks, identify the risk of resource shortages early on, reduce staffing time and utilize your money and workforce in the best way possible.

12.    Ganttic

Key features:

  • Visual scheduling
  • Project planning
  • Project portfolio management

Ganttic is a user-friendly resource scheduling software that can improve productivity in any organization. It provides users with a clear overview of all their resources: people, equipment, office space, etc. It allows for building comprehensive project plans, helps to create accurate work timelines and makes utilization tracking a breeze. 🍃

Most importantly, Ganttic applies the visual approach to project planning and resource scheduling. Thus, it’s very enjoyable to use and fosters truly efficient data organization and communication.

13.    Kelloo

Key features:

  • Visual dashboards
  • Agile project planning
  • Easy scheduling
  • Roadmaps

Kelloo is a straightforward resource scheduling software that is suitable for a variety of projects, both big and small. It has many features that make it an excellent choice for any project manager: resource allocation, skill matching, utilization monitoring, capacity planning, project plan approvals, reports and whatnot! 🙌

Besides, Kelloo is truly easy to use. So, if you want a simple approach to resource management without compromising your work efficiency and results, be sure to try it out.

14.    KeyedIn

Key features:

  • Resource demand planning
  • Capacity planning
  • Supply management
  • Scheduling

KeyedIn offers not just one but many SaaS solutions that help to manage projects more effectively and efficiently. KeyedIn’s product portfolio includes project management software, a forecasting tool and a progress tracker. Besides, it offers a powerful resource planner that can improve your management results and save you a wealth of money and time. ⌛

Here’s how it works:

The solution optimizes the use of resources by providing users with access to a centralized pool of information. This makes it effortless to see which resources are available and how they can be utilized. The software also allows users to create and manage resource plans, as well as track resource utilization. This makes KeyedIn a valuable asset for any organization that wants to level up its resource management practices.


So what are you waiting for? Stop wasting time and check out some of these excellent resource scheduling tools in action. With so many great options to choose from, there’s no excuse not to get organized and finally start crushing your deadlines – time to take back control of your resource calendar!

If you need smart and user-friendly resource scheduling software, we highly recommend giving actiPLANS a try. With its easy-to-use interface and variety of features, actiPLANS is sure to streamline your team productivity and help you keep everything on track.

Sign up for a free 30-day trial now! 👇

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